KPS SYSTEMS
PRIVACY POLICY
Website: https://kpssystems.co.in
Email: support@kpssystems.co.in
Effective Date:01-08-2020
Last Updated: 01-08-2026
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1. GENERAL
KPS SYSTEMS ("KPS SYSTEMS", "KPS", "we", "us" or "our") respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Policy explains what information we may collect when you visit or use the KPS SYSTEMS website and services, how we may use that information, and the circumstances in which we may share it.
This Privacy Policy applies to information collected through:
- The KPS SYSTEMS website;
- Customer registration and service-order processes;
- Customer support communications;
- Billing and payment processes;
- Domain registration and related services; and
- Other online services operated by KPS SYSTEMS that refer to this Privacy Policy.
By accessing or using our website or services, you acknowledge that you have read and understood this Privacy Policy.
If you do not agree with this Privacy Policy, please do not use the website or services.
KPS SYSTEMS may update this Privacy Policy from time to time. Changes will be published on this page with an updated "Last Updated" date. Where appropriate, we may also notify customers through their registered email address or customer account.
If you have questions regarding this Privacy Policy, please contact:
KPS SYSTEMS
Email: support@kpssystems.co.in
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2. INFORMATION WE COLLECT
We may collect information that you provide directly to us as well as certain information that is collected automatically when you use our website or services.
2.1 Information You Provide to Us
Depending on the service you use, we may collect information such as:
- Name
- Company or business name
- Postal or billing address
- Email address
- Telephone or mobile number
- Account login information
- Domain registration information
- Billing and transaction information
- Service-related information
- Information provided when contacting customer support
- Information submitted through contact forms
- Information provided when requesting a quotation or service
- Information submitted as part of verification or fraud-prevention procedures
You should provide accurate and current information when creating an account or using our services.
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2.2 Information Collected Automatically
When you visit our website, certain technical information may be collected automatically.
This may include:
- IP address
- Browser type and version
- Operating system
- Device information
- Referring website or URL
- Pages visited
- Date and time of access
- Time spent on pages
- General website usage information
- Error and diagnostic information
We may use this information to:
- Operate and maintain our website;
- Understand how visitors use our website;
- Improve website functionality;
- Monitor website performance;
- Detect and prevent fraud and abuse;
- Protect our systems and network;
- Troubleshoot technical problems; and
- Generate aggregated statistical information.
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3. HOW WE USE PERSONAL INFORMATION
KPS SYSTEMS may use personal information for legitimate business and service-related purposes, including:
- Creating and managing customer accounts.
- Providing hosting, domain and other requested services.
- Processing orders and payments.
- Managing subscriptions and renewals.
- Providing customer and technical support.
- Responding to enquiries and requests.
- Communicating important service information.
- Sending invoices, payment reminders and account notices.
- Preventing fraud and unauthorized activity.
- Detecting and investigating security incidents.
- Maintaining and improving our website and services.
- Complying with applicable laws and legal obligations.
- Responding to lawful requests from government authorities or law-enforcement agencies.
- Enforcing our Terms of Service and Acceptable Use Policy.
- Protecting the rights, property, security and safety of KPS SYSTEMS, our customers and third parties.
We will not use personal information for unrelated purposes where such use is not permitted by applicable law or otherwise authorized by you.
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4. COMMUNICATIONS
We may contact customers using the contact information associated with their account.
These communications may include:
- Account notifications
- Service activation information
- Billing and payment notifications
- Domain renewal notifications
- Security alerts
- Maintenance notifications
- Support communications
- Important changes to our services or policies
We do not intend to send unsolicited commercial communications.
Where we send promotional or marketing communications, where applicable, you may have the option to opt out of receiving such communications.
Please note that opting out of marketing communications does not prevent us from sending important service-related or transactional communications.
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5. COOKIES AND SIMILAR TECHNOLOGIES
A cookie is a small text file that a website may store on your device through your web browser.
KPS SYSTEMS may use cookies and similar technologies to help operate and improve our website.
Cookies may be used for purposes such as:
- Maintaining website functionality;
- Remembering preferences;
- Supporting login or session functionality;
- Understanding website usage;
- Improving website performance;
- Security and fraud prevention; and
- Generating aggregated analytics.
Most web browsers allow you to control or disable cookies through browser settings.
Disabling certain cookies may affect the functionality of some parts of our website or customer portal.
Where required by applicable law, we may provide additional information or controls regarding cookies.
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6. PAYMENT INFORMATION
Payments may be processed through third-party payment providers.
Where payment processing is handled by a third-party payment provider, KPS SYSTEMS may receive information necessary to confirm and reconcile the transaction, such as:
- Payment status
- Transaction reference
- Amount paid
- Payment date
- Limited payment-related information
KPS SYSTEMS does not generally require customers to provide complete card details directly to us when payment is processed through an external payment gateway.
Payment providers may process your information according to their own privacy policies and terms.
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7. DOMAIN REGISTRATION INFORMATION
When you purchase or manage a domain through KPS SYSTEMS, certain information may need to be submitted to the applicable domain registrar, registry or related service provider.
The information may include information required for:
- Domain registration;
- Domain transfer;
- Domain renewal;
- Domain verification;
- Registry compliance; and
- Abuse or security investigations.
Domain registration information may be subject to the policies of the applicable registry, registrar and domain authority.
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8. SHARING OF INFORMATION
KPS SYSTEMS does not sell or rent customer personal information as a business practice.
We may share information where reasonably necessary to provide our services or operate our business.
This may include sharing information with:
- Payment processors;
- Domain registrars and registries;
- Data-centre and hosting infrastructure providers;
- Network and security providers;
- Software and technology service providers;
- Email or communication providers;
- Professional advisers;
- Service providers working on our behalf; and
- Government authorities or law-enforcement agencies where legally required or permitted.
Third-party service providers may process information only as necessary to provide the services for which they have been engaged, subject to their applicable terms and privacy practices.
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9. THIRD-PARTY WEBSITES AND SERVICES
Our website may contain links to websites, applications or services operated by third parties.
These third-party websites may have privacy policies that are different from this Privacy Policy.
KPS SYSTEMS does not control the privacy practices of third-party websites and is not responsible for their collection, use or disclosure of personal information.
We recommend reviewing the privacy policy of any third-party website before providing personal information.
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10. DATA SECURITY
KPS SYSTEMS takes reasonable technical, administrative and organizational measures designed to protect personal information against unauthorized access, alteration, disclosure, misuse or destruction.
Security measures may include:
- Access controls;
- Authentication mechanisms;
- Network security controls;
- Monitoring and logging;
- Administrative safeguards; and
- Appropriate technical security measures.
However, no internet transmission, computer system or electronic storage system can be guaranteed to be completely secure.
Accordingly, KPS SYSTEMS cannot guarantee absolute security of information transmitted to or stored by us.
Customers are also responsible for protecting their account credentials and using appropriate security practices.
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11. DATA RETENTION
KPS SYSTEMS may retain personal information for as long as reasonably necessary to:
- Provide requested services;
- Maintain customer accounts;
- Process billing and financial records;
- Resolve disputes;
- Maintain business records;
- Prevent fraud and abuse;
- Comply with legal or regulatory requirements;
- Enforce agreements; and
- Protect our legitimate business interests.
When personal information is no longer reasonably required, we may delete, anonymize or securely dispose of it, subject to applicable legal, regulatory, accounting, security and operational requirements.
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12. INTERNATIONAL DATA TRANSFERS
KPS SYSTEMS may use third-party service providers or infrastructure located in India or other countries.
As a result, personal information may be transferred to, stored in, or processed in a country other than the country from which it was originally collected.
Where required by applicable law, KPS SYSTEMS will take reasonable steps to ensure that such processing is conducted in accordance with applicable privacy and data-protection requirements.
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13. CUSTOMER RIGHTS AND REQUESTS
Depending on applicable law, customers may have rights relating to their personal information.
These may include the right to:
- Request access to certain personal information;
- Request correction of inaccurate information;
- Request deletion where legally applicable;
- Withdraw consent where processing is based on consent;
- Raise a privacy-related complaint; or
- Request information regarding how personal information is processed.
Requests may be submitted to:
KPS SYSTEMS may need to verify the identity of the person making a request before providing or modifying personal information.
Certain requests may be subject to legal, contractual, security or other applicable limitations.
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14. CHILDREN'S PRIVACY
Our services are intended for individuals and businesses who are legally able to enter into applicable agreements.
KPS SYSTEMS does not knowingly collect personal information from children where such collection is prohibited by applicable law.
If you believe that a child has provided personal information to us in circumstances where such collection was not permitted, please contact us so that we can review and take appropriate action.
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15. BUSINESS TRANSFERS
If KPS SYSTEMS undergoes a merger, acquisition, restructuring, sale of assets or similar business transaction, customer information may be transferred as part of that transaction, subject to applicable law.
Any successor entity will be expected to handle personal information in accordance with applicable legal requirements.
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16. LEGAL DISCLOSURES
KPS SYSTEMS may disclose personal information where we reasonably believe that disclosure is necessary to:
- Comply with applicable law;
- Respond to a valid legal process;
- Comply with a court order;
- Respond to a lawful request from government authorities;
- Investigate fraud or security incidents;
- Enforce our Terms of Service;
- Protect our rights or property;
- Protect the safety of our customers or third parties; or
- Prevent or investigate unlawful activity.
Where legally permitted, KPS SYSTEMS may take reasonable steps to notify the affected customer of a legal request. However, notification may not be possible where prohibited by law or where doing so could interfere with an investigation or security matter.
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17. DATA BREACHES AND SECURITY INCIDENTS
If KPS SYSTEMS becomes aware of a security incident involving personal information, we will take reasonable steps to investigate, contain and address the incident.
Where required by applicable law, we may notify affected individuals, authorities or other relevant parties.
Customers should immediately notify KPS SYSTEMS if they suspect unauthorized access to their account.
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18. CHANGES TO THIS PRIVACY POLICY
KPS SYSTEMS may update this Privacy Policy from time to time to reflect changes in:
- Our services;
- Technology;
- Security practices;
- Applicable laws;
- Regulatory requirements; or
- Business operations.
The updated version will be published on the KPS SYSTEMS website.
The "Last Updated" date at the beginning of this Privacy Policy indicates when the policy was most recently revised.
Where appropriate, material changes may also be communicated through the registered customer email address or customer account.
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19. CONTACT US
If you have questions, concerns, requests or complaints regarding this Privacy Policy or the privacy practices of KPS SYSTEMS, please contact us.
KPS SYSTEMS
Website: https://kpssystems.co.in
Privacy / General Support:
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20. ACKNOWLEDGEMENT
By using the KPS SYSTEMS website or services, you acknowledge that you have had an opportunity to review this Privacy Policy.
Where consent is required under applicable law, KPS SYSTEMS will obtain such consent through appropriate means.
KPS SYSTEMS reserves the right to update this Privacy Policy as described above.